Organisational roles
High level overview of roles required to organise WebCamp Zagreb.
It’s not necessarily one person per role, one person can have multiple roles, or one role can be handled by more than one person.
The Great Leader
- planning
- budgeting
- coordinating other people’s efforts
- executive decisions, solving tie breaks
Venue
- manage the venue during the conference
- define hall configurations and usage
- handle arriving deliveries
- help direct volunteers where needed
- coordinate venue staff, technicians and recording staff
Procurement
- swag and printed goods
- lunch
- drinks & supplies
- coffee & water
- drinkup
- breakfast
Public relations
- writing blog articles
- feeding social media
- sending the newsletter
- communication with the press
Design
- website design
- swag design: t-shirts, mugs, etc.
- posters
- badges
- roll-up banners
- official slides
Keynotes
- hunt for keynote speakers
Speakers
- all communication with speakers
- speaker dinner
- speaker accommodation
- airport pickups
Talk selection
- assembling the talk selection committee
- running the call for papers
- overseeing the talk selection process
- putting together the conference schedule
Talk selection committee member
The committee had 8 members in 2018.
- review talks as they are submitted to the CFP
- rate talks individually
- discuss with other members
- select talks for the conference
Finance & legal
- communication with the accounting
- handling incoming and outgoing invoices
- negotiating contracts
Tech
- running the server
- developing the web site and related services
- setting up and monitoring ticket sales
Workshops
- coordination with Speaker handler for accommodation, travel, dinner, etc.
- defining venue requirements and pricing
- organising the workshops schedule
Volunteers
- running the call for volunteers
- coordinating volunteers during the conference
- scanning tickets on entrance
- distributing swag
Master of ceremonies
- opening word
- announcing speakers
Unconference
- collecting unconference track applications
- setting up unconference schedule
- assisting speakers